User account management in WordPress

User account management in WordPressThe user account management system in WordPress is very flexible. It allows you to create user access at different levels, giving individuals bespoke degrees of control. You can even allow for certain types of accounts to be set up autonomously by your visitors.

Add a user account

Login to wp-admin and try the following:

  1. Click on ‘Users’ (righthand menu).
  2. Either click on Users->Add New from the menu or ‘Add New’ within the Users manager (fig.1).
  3. Fill in required user information. Enable ‘Send Password’ if you are creating the account for someone else. They will then receive an email with their new login details.
  4. Select a role (see ‘Access roles’ below).
  5. Click on ‘Add New User’ to complete.
Add new user


Edit a user account (Profile)

  • Click on Users->All Users  (righthand menu).
  • Hover your cursor over the username of the account that you wish to edit.
  • Click on the ‘Edit’ that appears on hover.
  • Edit details within the ‘Profile’ page.
  • Click on ‘Update Profile’ to complete.

You will notice that the ‘Profile’ page contains a lot of further information than the ‘Add User’ page. Here is a break down of some of the more ambiguous elements:

  • Visual Editor: With this enabled, the user is able to access the ‘Visual’ editor mode when writing posts. With this option disabled, they will only have access to the ‘Text’ mode.
  • Admin Color Scheme: You have a choice of two colour schemes for your users. These schemes only affect wp-admin.
  • Keyboard Shortcuts: Keyboard shortcuts to browse and moderate comments. For more information:
  • Toolbar: Hide or show the toolbar for logged in users. The toolbar appears as a set of administration controls at the top of the screen.
  • Nickname: Your publicly displayed author name (unless ‘Display name publicly as’ is defined differently). This feature is likely to be removed in the near future.
  • Display name publicly as: How your author name will appear within your posts.

Note: If you wish to retain the same password for the user account, leave it blank.

Access roles

For your primary administration (Super Admin) account, the ‘Roles’ option will not be available within profile edit. For all other users, you’ll be able to change roles settings.

  • Administrator: a user that has access to all the administration elements.
  • Editor: a user that can manage and publish all posts.
  • Author: a user that can only manage and publish posts that they have written.
  • Contributor: a user that can manage and write posts but not publish.
  • Subscriber: a user that can only manage their own profile.

Delete a user account

  • Click on Users->All Users  (righthand menu).
  • Select the account(s) that you wish to delete by checking the boxes next to each Username.
  • Click on the ‘Bulk Actions’ dropdown menu and choose ‘Delete’.
  • Click on the ‘Apply button’ next to the ‘Bulk Actions’ dropdown menu.
  • Select ‘Delete all posts’ to remove all user activity. Alternatively, select ‘Attribute all posts to:’ and assign posts to an existing user.
  • Click on ‘Confirm Deletion’.

You can also delete user accounts one at a time by hovering your cursor over a username within the All Users page and selecting ‘Delete’ next to ‘Edit’. This option is not available for ‘Super Admin’.

Further reading

Installing WordPress: A beginner’s guide

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